Smokefree North West is committed to protecting your privacy and maintaining the security of any personal information received from you. We strictly adhere to the requirements of the data protection legislation in the UK. The purpose of this statement is to explain to you what information we collect and how we may use it.

/ Who we are and what we do

Smokefree North West is a region-wide initiative funded by all 24 Primary Care Trusts to tackle tobacco related health inequalities across the North West. We are committed to leading the debate for a tobacco free future for everyone in the North West.

WHAT INFORMATION DO YOU COLLECT AND WHY?

/ Personal information

• We collect personal information when you register with us.
• When you register we ask for your name, address, postcode and email address. Once you register you are not anonymous to us.
• We may use this information to contact you to update you about Smokefree North West’s latest initiatives. We will only do this with your consent and you may opt out at any time by logging into your account and changing your settings or emailing info@smokefreenorthwest.org.uk with the subject title Opt out.
• In addition to the above we ask for your date of birth which is required to validate your age – you must be over 13 to register your details with us. We may also use this to provide anonymous statistical reports for example allowing us to see which age groups are most interested in our service.
• Your postcode / school or youth group names is to provide us with an understanding of which area from the region you are from and how you are engaging with the competition, so that we may use it for statistical analysis.
• Legal guardian contact details are only requested if you enter our competition(s) and they are only used to confirm your age and permissions.
• We use this information for the following general purposes: to customise the content of our website, conduct research and provide anonymous statistical reports.

/ Cookies

• In addition we automatically receive and record information on our server logs from your browser, including your IP address, cookie information, and the page you request.
• We set and access cookies on your computer, which are small files placed on your hard driver to allow the website to identify users, particularly repeat or registered users, and provide information on how and when the site is used.
• We only use these server logs to generate anonymous statistics.
• For more information on cookies please visit http://www.allaboutcookies.org/

/ Information Sharing

We do not sell, rent or share your personal information with any third party for commercial reasons.

/ Confidentiality & Security

• We are fully compliant with the Data Protection Act.
• We limit access to your personal information to those who need the information to do their jobs.
• We follow strict security procedures in the storage and disclosure of information that you have given us, to prevent unauthorized access in accordance with the UK data protection legislation.
• Data is stored within a password protected database and hosted within secure Data Centre facilities, which is manned security 24×7 in addition to CCTV monitoring (as well as restricted area access through access cards and keycode combinations). 
• In terms of the data security, the web server platform has limited access to the outside world. It is protected by a separate managed firewall platform; and is monitored 24×7.  All servers are updated with the latest service packs, encryption software and security updates. Data access is restricted on a username and password combination
• Editing and deleting your account information
• In order to maintain the accuracy of our database, you can check, update or remove your personal details by logging into your account and changing your settings or emailing info@smokefreenorthwest.org.uk  with the subject title Opt out. We do no store any information longer than is necessary.

/ Further Information

If you have any questions about our policy you can contact us at Smokefree North West, 5th Floor, Gateway House, Piccadilly South, Manchester,M60 7LE, Tel: 0161 237 2861, e-mail: info@smokefreenorthwest.org.uk

For independent advice about freedom of information, data protection, privacy and data-sharing issues, you can contact the Information Commissioner, Tel: 01625 545745, email: mail@ico.gsi.gov.uk or visit www.informationcommisioner.gov.uk