Privacy Statement

Tobacco Free Futures will use any personal information collected from this website (www.smokefreenorthwest.org) in accordance with the Data Protection Act 1998 (‘the Act’). Further information about the Act can be found here

Tobacco Free Futures has taken appropriate measures to keep secure all personal information given by users of this site. This personal information will only ever be used for communicating with you about tobacco related issues and we will not sell your information to any third parties.

When you visit the website, a small text file known as a cookie will be downloaded to your computer. This is a common practice which allows Tobacco Free Futures to provide you with a better website by keeping track of the areas of the website you visit, for example your areas of specific interest. A cookie may allow Tobacco Free Futures to recognise repeat visits and recall information which you have previously supplied to Tobacco Free Futures, such as your name. You may adjust how your computer deals with cookies using your internet browser.

What information do we collect and why?

The information collected on this site includes email addresses and/or other contact details and information which users voluntarily provide in order to register to receive information from Tobacco Free Futures and/or our partners and for us to provide you with information, products or services that you request from us or which we feel may interest you. Tobacco Free Futures will not disclose voluntarily-provided details to third parties or use the information in any other way without prior consent.

Your rights

You have the right to access your information held by Tobacco Free Futures and where necessary, to have it amended. For more details, please contact: info@tobaccofreefutures.org. You can also request not to receive marketing information from Tobacco Free Futuresby sending an email to info@tobaccofreefutures.org.

Links to other websites

This website contains links to other sites that are completely unrelated to Tobacco Free Futures. This privacy statement does not apply to these other sites nor are we responsible for the content and practices of these websites.

Data Controller

The Data Controller for the purposes of the Act is Tobacco Free Futures

WHAT INFORMATION DO YOU COLLECT AND WHY?

/ Personal information

• We collect personal information when you register with us.
• When you register we ask for your name, address, postcode and email address. Once you register you are not anonymous to us.
• We may use this information to contact you to update you about Tobacco Free Futures’s latest initiatives. We will only do this with your consent and you may opt out at any time by logging into your account and changing your settings or emailing info@tobaccofreefutures.org with the subject title Opt out.
• In addition to the above we ask for your date of birth which is required to validate your age – you must be over 13 to register your details with us. We may also use this to provide anonymous statistical reports for example allowing us to see which age groups are most interested in our service.
• Your postcode / school or youth group names is to provide us with an understanding of which area from the region you are from and how you are engaging with the competition, so that we may use it for statistical analysis.
• Legal guardian contact details are only requested if you enter our competition(s) and they are only used to confirm your age and permissions.
• We use this information for the following general purposes: to customise the content of our website, conduct research and provide anonymous statistical reports.

/ Cookies

• In addition we automatically receive and record information on our server logs from your browser, including your IP address, cookie information, and the page you request.
• We set and access cookies on your computer, which are small files placed on your hard driver to allow the website to identify users, particularly repeat or registered users, and provide information on how and when the site is used.
• We only use these server logs to generate anonymous statistics.
• For more information on cookies please visit http://www.allaboutcookies.org/

/ Information Sharing

We do not sell, rent or share your personal information with any third party for commercial reasons.

/ Confidentiality & Security

• We are fully compliant with the Data Protection Act.
• We limit access to your personal information to those who need the information to do their jobs.
• We follow strict security procedures in the storage and disclosure of information that you have given us, to prevent unauthorized access in accordance with the UK data protection legislation.
• Data is stored within a password protected database and hosted within secure Data Centre facilities, which is manned security 24×7 in addition to CCTV monitoring (as well as restricted area access through access cards and keycode combinations). 
• In terms of the data security, the web server platform has limited access to the outside world. It is protected by a separate managed firewall platform; and is monitored 24×7.  All servers are updated with the latest service packs, encryption software and security updates. Data access is restricted on a username and password combination
• Editing and deleting your account information
• In order to maintain the accuracy of our database, you can check, update or remove your personal details by logging into your account and changing your settings or emailing info@tobaccofreefutures.org  with the subject title Opt out. We do no store any information longer than is necessary.

/ Further Information

If you have any questions about our policy you can contact us at Tobacco Free Futures, 4th Floor, Dale House, 35 Dale Street Mancheter M1 2HF, Tel: 0161 238 6380, e-mail: info@tobaccofreefutures.org

For independent advice about freedom of information, data protection, privacy and data-sharing issues, you can contact the Information Commissioner, Tel: 01625 545745, email: mail@ico.gsi.gov.uk or visit www.informationcommisioner.gov.uk